Description

OBJECTIVES OF THE JOB: The Director of Finance assists the President and CEO in the effective overall Finance of WovenLife.  Responsibilities include budgeting and expenditure control, and long and short range financial, facilities and resource planning.

General Duties:

 1.       Participate in setting and execution of long-range strategic direction and annual organizational goals, objectives, and action plans.

 2.       Participate in the development of the organization’s goals and plans and supports organizational objectives to allocate resources appropriately.

 3.       In collaboration with program leadership, make consistent progressive steps towards reaching breakeven sustainability at a minimum with program revenue strategies.

 4.       Provide effective leadership, supervision, consultation, and counsel to program leadership especially as relates to financial analysis and performance of programs.

 5.       Provides reports, schedules, information, and other data requested by President and Board of Directors.

 6.       Ensure that WovenLife is in compliance with all applicable Local, State, and Federal rules, regulations and statutes.

 7.       Responsible for ensuring Financial records, files and other data are complete, stored and/or retrieved in a timely and secure manner.

 8.       Represent WovenLife to the public, other organizations, and/or community partners.

 9.       Other duties as requested by the President/CEO.

 Financial Functions:

Develop and maintain financial record keeping and reporting systems.
Ensure adequate controls are in place and that substantiating documentation is approved and available such that all purchases may pass independent audits.
Assure financial plans are consistent with organizational goals.
Process with accuracy the day-to-day activities of accounts payable, accounts receivable, invoicing/billing, fixed asset records and payroll.
Perform/process pre-approval, pre-authorization, authorization for services, insurance verification and other tasks required for payment by third party payers is completed in a timely manner.
Ensure all general ledger accounts are reconciled to subsidiary records on a monthly basis.  Reconcile accounting ledger with development department records for all contributions and gifts.
Develop, improve and issue timely monthly financial records for President/CEO and the organizations Board of Directors.  
 Provide information to assist each department in meeting budgeting goals and for reporting purposes.  Produce and analyze reports including but not limited to:
Monthly income statement and financial reports
Balance sheet
Payroll reporting
Financial reports used for program management.
Reports for Human Resources functions including employee leave and other employment requirements.
Annual budget and revisions throughout the year
Serve as liaison and lead staff person for finance committee and treasurer.  Attends Board of Directors meetings and committee meetings as required.
Manage commercial banking relationships, monitor banking activities of the organization, and initiates transfer of funds to appropriate accounts on a timely basis.
Schedule, prepare for, and coordinate audits of the financial records by independent auditors and completion of 1099’s on timely basis.  Prepare the financial portion of the audit with the auditors and review organization’s 990 forms. Prepare and file the IRS 5500 and the Certificate of Registration for charitable organizations with the Secretary of State.
Assist in overseeing MIS operation.
Maintain all master files on any contracts WovenLife has with other entities. Ensure contracts are monitored and renewed on a timely basis. 
Maintain confidentiality of all fiscal and personnel information and all related matters. 

Requirements

QUALIFICATIONS:

Minimum of Bachelor Degree in Accounting or comparable experience.
A minimum of five years proven successful leadership in a nonprofit organization, health care or other human services organization.
Demonstrated administrative, organizational, management and supervisory skills.
Extensive knowledge of finance, financial controls and health care delivery systems.
Experience with electronic accounting, billing and/or practice management systems.
Three (3) years’ experience with Accounts Receivable, Accounts Payable, and Payroll.
Knowledge and experience with invoicing and billing for services.  Experience with medical billing, Medicaid waiver billing and other government agency billing procedures a plus.
Must be flexible and a team player by assisting when and where needed, providing assistance to other team members when and where requested to assure the ongoing daily operations of the organization.
Advanced problem-solving abilities and multi-tasking skills.
Excellent work ethic.
Must possess knowledge of GAAP.
Knowledge of accounting and office procedures is required. 
Must be able to work on several projects simultaneously and be flexible in prioritizing work. 
Must be well organized.
Must be able to plan work, organize time, and maintain workflow.
Must be bondable.
Willingness to work irregular hours, including some weekends hours, on a limited basis.
Excellent computer knowledge and skills. Quickbooks and Excel experience a plus.
Microsoft Office and Outlook