Description

As a member of the Office Services Department, the Office Services Coordinator provides high quality office services related support. Maintains positive working relationships with clients, attorneys, and support staff. Adheres to strict confidentiality, timeliness, and accuracy of all related work.

ESSENTIAL FUNCTIONS:

• Responsible for accurate copying/printing and assembly of reprographics projects, faxing, and scanning in accordance with instructions and firm policies.
• Sorting, distributing, collecting, and metering mail and parcels timely and accurately.
• Collaborates as needed with other firm and external resources to complete local office projects and tasks.
• Works with the Office Administrator on tasks such as equipment set-up and office maintenance.
• Troubleshoots copier and other office equipment issues. Work with Information Services and/or outside vendors to ensure equipment is maintained and remains in good working condition.
• Orders supplies and stocks copy rooms, kitchen, and conference rooms, and maintains organization and cleanliness of shared spaces. Responsible for maintaining appropriate inventory levels for all supplies.
• Providing on-site assistance to the Information Services team, including set-up of video and audio-conferencing equipment and assisting with computer equipment
• Coordinates the set up and cleaning of conference rooms and the delivery and set-up of catering for meetings.
• Performing incidental cleaning and dusting of shared office spaces. Maintaining organization and cleanliness of copy rooms, file rooms, and kitchen areas.
• Adhering to firm policies, procedures, standards, and maintaining confidentiality.
• Serve as a key point of coordination for office services, demonstrating initiative and leadership to ensure smooth and efficient daily operations

ADDITIONAL FUNCTIONS:

• Other duties, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• High School Diploma or equivalent required.

Experience:

• Minimum of 1 year production/reprographic experience required. Previous law firm/professional services experience preferred.

Knowledge, Skills, & Abilities:

• Must have strong ability to communicate effectively, tactfully, and professionally with clients, attorneys, and staff. Must be extremely customer service oriented.
• Knowledge and experience using office equipment, including copiers, scanners, fax machines and other related equipment.
• Ability to adhere to strict deadlines and manage conflicting priorities.
• Strong ability to multi-task efficiently and effectively.
• Ability to perform tasks with a high degree of accuracy and attention to detail.
• Possess general computer ability using MS Office.
• Exceptional organizational skills, initiative, and judgment.
• Routinely able to lift up to 50 pounds of office-related equipment, supplies and incoming and outgoing parcels.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

The work is required to have acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc) or to make general observations of facilities or structures (i.e., security guard, inspect

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability