Description

Stradling is seeking a Business Development & Marketing Assistant to support the firm's marketing and business development initiatives. Reporting to the Business Development Specialist, this position works closely with the Chief Marketing Officer, attorneys, and administrative departments on a variety of marketing, client development, recruiting, and firmwide projects. This is a full-time, in-person position based in the firm's Newport Beach office. Occasional local travel and evening event attendance may be required.

Provide administrative support for the firm's marketing and business development initiatives:

• Assist with the planning and execution of client events, webinars, receptions, sponsorships, attorney dinners, annual attorney retreats, and other business development activities, including researching venues, coordinating with vendors, preparing materials, managing registrations, and providing on-site event support.
• Coordinate assigned firm sponsorships and event participation, including communicating with sponsoring organizations, tracking deadlines and sponsorship benefits, processing invoices, preparing advertisements, submitting attendee information, and coordinating firm tables and attorney attendance.
• Format, and distribute marketing communications, including electronic invitations, client alerts, newsletters, announcements, event communications, and other internal and external correspondence.
• Maintain and update contact information, mailing lists, event lists, and marketing data within the firm's CRM and other marketing systems to ensure data integrity.
• Under the supervision of the Business Development Specialist, assist with the preparation of client pitches, RFP responses, proposals, presentations, and other business development materials by updating attorney biographies, practice descriptions, representative matters, deal lists, and other marketing collateral.
• Coordinate attorney photography sessions and maintain headshots and other marketing assets.
• Coordinate with outside graphic designers, printers, photographers, promotional vendors, and other service providers to produce marketing materials and support creative projects.
• Order, maintain, and distribute promotional merchandise/swag for firm events, sponsorships, and business development activities.
• Coordinate the firm's holiday gift program and other client, prospect, and referral source gifting initiatives.
• Assist with attorney recruiting by coordinating interview schedules, supporting lateral recruiting efforts, and assisting with the scheduling of summer associate interviews.  
• Support marketing technology and operations initiatives, including assisting with email marketing platforms, CRM systems, the experience database, website content management, reporting, analytics, and other departmental technology projects.
• Process invoices, prepare expense reports, reconcile departmental credit card statements and expenses, and maintain accurate financial records.
• Perform other duties and special projects as assigned.

Requirements

Skills, Knowledge & Abilities

• Strong organizational skills with the ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Ability to prioritize assignments, take direction from multiple team members, and adapt to changing priorities.
• Ability to work collaboratively with attorneys, firm leadership, administrative staff, vendors, and outside organizations.
• Professional demeanor and strong customer service skills when interacting with clients and external contacts.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn new software, marketing technologies, and database systems.
   

Qualifications

• Bachelor's degree required.
• One to two years of experience in marketing, business development, communications, event planning, or a related field preferred.
• Prior law firm or professional services experience is a plus but not required.